Looking for a solution to manage audiovisual gear wherever you are?
Imagine this - one of your students returns an AV kit and unfortunately, one or more equipment items are missing from the kit. So where are they? Does someone else have it? Or even worse, someone forgot to log a damaged item and it never gets repaired.
If this scenario sounds familiar to you, you are not alone. And more importantly, it will cost your school thousands of dollars a year.
Yes, school districts, colleges, universities deal with large amounts of AV assets. When it comes to inventory tracking, they still tend to rely on traditional tools. Examples often include pen and paper systems and the classic spreadsheets, all of which can be time-consuming, expensive and prone to inaccuracy.
To put it simply, spreadsheets were not designed to manage the complexities of inventory tracking. As an AV equipment manager, you need to be in control of your inventory. And that’s why a lot of education institutes have moved their inventory management systems to the cloud. If you haven’t made the transition yet, this is a good time to get started.
How A Cloud-Based Inventory Management Solution Can Help Your School
Many school organizations have started to realize the importance of an easy-to-use AV inventory management solution that lets them register, categorize, monitor and track their valuable equipment in the cloud. In addition, you can use an inventory software system to make reservations and to better estimate future capacity needs.
A software system like CHEQROOM can help your organization function much more efficiently. With around-the-clock access from anywhere and any device, you will be able to view information about equipment status, reservations, documents, all in real-time. The check-in/check-out process only takes seconds, allowing you to spend time on the things that matter most to you. The best part is that the asset management solution enables students to manage their equipment through a self-service module while they’re on the go. As an admin, you can instantly get an overview of all self-service users and follow the status of the equipment they are currently using.
This tool is the perfect way to maximize the efficiency and extend the life of your equipment.
5 Reasons Why You Will Benefit From A Cloud Environment
1. A flexible cloud solution like CHEQROOM speeds up the process of managing your equipment, and enables fast and accurate decisions through work efficiency and much more transparency.
2. The SaaS app offers a trustworthy cloud envinronment, allowing you to safely store your equipment information and access confidential files. You won’t have to worry about file sizes or security issues!
3. You can easily add your equipment bookings to your calendar apps: your equipment planning will always be in your pocket. As an admin, you will even get notifications when equipment is due for return.
4. With this intuitive solution, you can also combine multiple items of equipment into one order through the kits feature. This means that, as an administrator, you can group items together based on their usability. For example, a compiled kit of AV assets can contain a camera, multiple lenses, tripods and shields.
5. Additionally, the AV equipment management tool offers a wide array of high-quality vinyl QR stickers and labels. The inventory management system is compatible with your own stickers and barcodes as well. Just stick the QR code on the inventory items you would like to track, and you’re good to go.
Getting started is easy. All you need to do is download the app, register your items once, upload your important attachments, and you’re ready to manage your inventory in the cloud.
5 Important Benefits For Your School
1. Always accessible
The cloud-based asset management tool gives you 24/7 access to information about equipment status, reservations and documents, from anywhere at any time.
2. All Asset Information in One Place
All your inventory information is kept accurately and conveniently in one single cloud location.
3. Fast and easy to use
The tool provides a fast and easy-to-use workflow for checking in and out your valuable assets.
4. Time and money-saving tool
You and your team will save a lot of time, frustrations and money by always knowing the real-time availability of your equipment.
5. Features tailored to your equipment management flows
CHEQROOM was designed with your specific wishes in mind: the application has a wide range of features, tailored to your school’s needs.
CHEQROOM is a SaaS company founded in 2013, that has created the namesake cloud application for AV inventory management. The inventory management solution lets you manage and track your valuable equipment from any device, allowing you to optimize your overall equipment effectiveness.
Visit us at www.cheqroom.com and start for free today!